Job Description
The successful candidate will be responsible to administer certification and verification processes in order to issue certificates for learner achievements and verify certificates, qualifications and learner results for qualifications on the Occupational Qualifications
Key functions:
- Maintain and enhance the learner certification processes
- Process learner achievement data on Certification Systems
- Quality Assure submissions by Quality Partner’s through the Assessment Unit
- Maintain and update stock registers
- Print certificates after receiving approved and compliant submission within the timeframe allocated
- Dispatch Certificates to relevant Quality Partners
- Identify backlogs in order to manage and improve turnaround times
- Maintain and enhance the verification processes
- Administer processes for registration of new verification clients and system users
- Verify qualifications, learner results and certificates within the timeframe allocated
- Prepare correspondence for management approval as required
- Prepare reports (Including statistics) to management as required
- Maintain filed records and documents hard and/or soft copy as required
- Lead or support special projects related to certification processes and verifications processes for enhancement.
- Participate as an active member of the QCTO
- Adhere at all times to the values of the QCTO
- A recognised National Diploma at NQF level 6 Qualification.
- A minimum of three (3) years of collective experience in certification and verification of learner achievements.
- A valid driver's license.
- Knowledge of the education systems.
- Knowledge of Public Service.
- Knowledge of post-school education framework and relevant Government-wide legislation.
- Knowledge of legislative and prescripts such as the National Qualifications Framework Act, Skills Development Act, National Skills Development Strategy III.
- QCTO business strategies, goals and policies.
- Communication and information management.
- Diversity management and managing interpersonal conflict and resolving problems.
- Planning and organizing.
- Innovation, excellence, empowerment and recognition.
- Authenticity and accuracy.
- Attention to detail, initiative and proactivity.
APPLICATION PROCEDURE:
For full details on the vacancies, please visit our website at www.qcto.org.za
a) Applications must be accompanied by:
i. A comprehensive CV
ii. Names, email addresses, and contact numbers of three (03) work-related referees should be provided.
b) NB: No physical or emailed applications will be accepted.
c) Applicants who fail to comply with ALL or ANY of the requirements stated above will be automatically disqualified.
d) Appointment of a successful candidate is subject to verification of qualifications and other verifications, such as a criminal record. By submitting your application, you agree that the QCTO will conduct vetting that includes reference checks with your previous employer/s.
e) Applications received after the closing date will not be considered.
f) Applicants must submit their applications via the QCTO website, under the “JOIN US” tab or click here https://www.qcto.org.za/join-us.html
NOTE:
a) Correspondence will only be entered into with short-listed candidates. If you have not been contacted within three (3) months after the closing date of this advertisement, please consider your application unsuccessful.
b) Shortlisted candidates may be required to undergo competency assessments to determine their eligibility to be invited for interviews.
c) QCTO is an equal-opportunity employer committed to the principles of employment equity. Intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender, and disability status is required. Preference will be given to underrepresented groups in accordance with the QCTO Employment Equity targets. Women and people with disabilities are encouraged to apply.
d) QCTO reserves the right not to make an appointment for the post/s advertised and/or not to fill the advertised post/s.
QCTO is an equal opportunity employer committed to the principles of Employment Equity. We aim to promote equity through filling all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender, and disability status is required. Preference will be given to underrepresented groups as per the QCTO Employment Equity targets. People who are differently abled are encouraged to apply.
Closing Date: 20/2/2026